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IT Asset Management Services


Why Should a CEO, the Board, CFO, and CIO Care About Software Asset Management (SAM)?

If earnings are a priority, then unnecessary expense leakage and minimizing unpredictable and uncontrolled financial risk should be as well. SAM, much like Supply Chain Management, has the power to save an organization millions of dollars or literally bring it to its knees through catastrophic financial and legal liability identified by a software compliance audit. Let us explain.

Software vendors make their living by selling software. They do this in two fundamental ways. One is to sell you new software solutions, the other is to compel you to buy additional software as a result of true-up exercises each year or software compliance audits. One of the major global software vendors derives at least 35% of its yearly revenue from software compliance audits.

Many organizations “true” up and add unnecessary expenses because they do not have the knowledge, skills, or abilities to accurately assess how many software licenses they actually have deployed across their desktops and servers. They cannot accurately assess this investment because they may not have the right governance and business processes, tools, software licensing knowledge, and people in place to do this heavy lifting. Instead of making informed decisions, they take educated guesses. More often than not, they err on the side of caution, which means that the software vendor benefits, not the organization itself.

Virtualization and Cloud Services are fantastic alternatives for organizations. The only problem is, most organizations do not have an intimate knowledge of how drastically their risk profile changes for the worse when software licenses transition into a virtualized and cloud environment. The reason for this is simple. The architects focused on reducing infrastructure costs do not necessarily have the software licensing knowledge to go with those environments. We have seen clients with a modest investment in ERP software of a few million, create a financial risk of hundreds of millions of dollars, as a result of virtualization and/or the cloud.

IT management assumes that their staff are diligently and accurately enumerating the risk, but more often than not, they do not have all of the pieces of SAM to do this. And more often than not, they don’t know what they don’t know. People make assumptions. Assumptions are okay if an organization does not care about spending millions of dollars they do not have on those pesky true-up exercises or, worse, if they think they can wriggle or negotiate out of a software compliance audit.

IT Asset Management Services

IT Asset Management (ITAM)

  • Knowsys addresses the full life-cycle of IT Asset Management to achieve risk avoidance, cost avoidance, cost savings, and investment optimization. IT assets include hardware, software, and networks. The full lifecycle addresses planning, acquisition, management, optimization, and disposition.
  • We provide this monthly service on a yearly or multi-year basis.


Software Asset Management (SAM)

  • In this service, Knowsys only addresses the management and optimization of corporate software assets- on premises and in the cloud.
  • We provide this monthly service on a yearly or multi-year basis.


Software License Compliance

  • This managed service addresses software license compliance only. The focus here is on normalization of audit and entitlement data, creating baselines for specific software publishers, audit defence, repeatable and consistent management of software license compliance to mitigate vendor/legal risk, and to move our clients to optimization of their software investments specific to some or all of their software vendors.


IT Asset Disposition (ITAD)

  •  Knowsys through our partnership with TDS, provides recycling, refurbishing, remarketing, and proper disposal of any or all electronic waste products, while maintaining a strict chain-of-custody and verified data erasure methodology. This procedure is implemented for the removal of any sensitive or confidential data, to alleviate risk management.
  • We offer on-site audits, asset identification and valuation, data erasure and destruction, packing, palletizing, secure reverse logistics, and an extensive arrangement of professional services.
  • Knowsys will provide buyback or remarketing courses of action, to help maximize your IT asset recovery values. Equipment that has reached its end of life and is no longer deemed as valuable by our certified technicians, is recycled following R2 Certified Recycling standards.
  • We are proud to vocalize our Zero E-Waste to landfills or developing countries policy, as a result of subsequent due diligence.

Benefits of Using Knowsys for Your Next IT and Software Asset Management Initiative:

  • We don’t work for any software vendors or do audits on their behalf – ever!
  • We bring global IT Asset and Software License (SAM) expertise, which covers any software vendor/publisher/product: IBM, Oracle, Microsoft, SAP, PEGA, Microfocus, Symantec, Citrix, Linux, VMWare, Open Text, Infor, Adobe, Autodesk, Cisco, Salesforce, and many others.
  • We can provide you with an IT Asset and Software License (SAM) software solution or SaaS if that’s what you need; OR
  • We can provide you with an IT Asset and Software License (SAM) Managed Service. You don’t have to buy any software solution to achieve monthly compliance reporting on specific vendors on your desktop or server estate.
  • You can try our services through Proof of Concept/Value engagements designed to be quick, low-risk, low-cost, and high-value in that we always identify cost savings/avoidance or risk mitigation opportunities immediately.
  • We offer better value with ROI within 3 months. Our services demonstrate much quicker and demonstrable value than our competitors.
Have a project for us?

Are you being audited by a vendor, or believe that if you were the results would be disastrous? Have you recently migrated your applications to a virtualized environment? Do you have a difficult time providing an integrated view of your cost and risk across all of your software investments?

You can contact us with any inquiries here. One of our consultants will get back to you within 1 business day.